The Enrollment Point of Contact (POC) is responsible for managing the E-Verify enrollment process for your company.

Note: The Enrollment POC can only access E-Verify to complete a company enrollment.

Before you can start using E-Verify, you need to enroll your company. The term ‘company’ means any U.S. business, corporation, non-profit organization or government agency that is required to complete Form I-9.

Before you enroll, ensure that your company is not already enrolled in E-Verify. It is important that you do not enroll your company multiple times. If you attempt to enroll a company that is already enrolled in E-Verify, your enrollment will be delayed. Contact the E-Verify Contact Center at 888-464-4218 for assistance or questions in determining your company’s enrollment status.

Companies may use E-Verify through an access method determined during the enrollment process. The four access methods include: employer, E-Verify employer agent, corporate administrator and Web services. The access methods are explained in the Access Method – Overview.

NOTE: For more information on corporate administrators, refer to Appendix A: Corporate Administrator Access.

ACCESS METHOD OVERVIEW

To determine how your company will use E-Verify, it is important you understand how your company processes its employees’ Forms I-9. Some things to consider include:

• Where do employees complete Form I-9?
• When do employees complete Form I-9?
• Does your company outsource Form I-9 processing?
• Does your company forward its Forms I-9 to a central location?
• Does each location where Form I-9 is completed have a computer with Internet access?

Enrolled employers can assign their users with different permissions and functions, depending upon the user’s role. There are two types of users: program administrators and general users. Program administrators provide support for the general user and manage the company profile. Employers are required to have at least one program administrator, and can have as many program administrators as they choose.

General users are only able to create and manage cases. Employers are not required to have general users, but can have as many general users as they choose.

General users and program administrators must successfully complete the online E-Verify tutorial before they can create or manage cases.

All registered E-Verify users must follow the guidelines set forth in the memorandum of understanding (MOU) and the rules and responsibilities outlined in the E-Verify User Manual located at www.E-Verify.gov and the E-Verify tutorial. It is your company’s responsibility to ensure that your users are prepared and capable of using E-Verify properly. Misuse of E-Verify may lead to legal liability for both the company and the user.

The User Role Overview explains the features of each user role. The corporate administrator user role is available only to companies that enroll in the corporate administrator access method. For more information on corporate administrators, refer to Appendix A: Corporate Administrator Access.

USER ROLE OVERVIEW

Significant differences between enrollment and registration are outlined in the Enrollment vs. Registration Overview. For additional information on enrollment, visit https://www.e-verify.gov/employers/enrolling-in-e-verify.

ENROLLMENT VS. REGISTRATION OVERVIEW

It is important to know the meaning of a verification location, a hiring site and the differences between the two. For a description of each, review the ‘Verification Location – Hiring Site – Overview.’

VERIFICATION LOCATION – HIRING SITE – OVERIVEW

• A verification location is where the employer’s staff takes the information from an employee’s Form I-9 and creates a case in E-Verify. Generally, each verification location has its own employer account. If the employer has staff at each location that uses E-Verify, then each location is considered a verification location. If the employer centralizes the use of E-Verify to certain locations, then only those locations are considered verification locations.
• A hiring site is the location where the employer hires employees and they complete Form I-9. If your company creates cases in E-Verify at the same location, it is a verification location and a hiring site. Employers select which sites participate in E-Verify on a hiring site by hiring site basis. This means that if you decide to have a hiring site participate in E-Verify, you must verify all newly hired employees for that hiring site. If you decide not to have a hiring site participate, you are not permitted to verify any employees at that location.
• 

Example: Kevin owns a furniture store in Springfield. His employees complete their Forms I-9 at the store, and Kevin plans to use the computer at the store to use E-Verify.

In this case, Kevin will enroll in the E-Verify employer access method, and he has a single verification location and hiring site, both of which are the furniture store.

Example: Rebecca owns three restaurants, two in Georgia and one in Florida. In addition, Rebecca runs the business operations of these restaurants from a small office in Florida with its own staff. When her restaurant managers hire a new employee, the manager and the employee complete the Form I-9 on site at the restaurant. The manager then forwards the Form I-9 to Rebecca’s central office. Rebecca plans to have her office staff create the E-Verify cases.

In this case, Rebecca will enroll in the E-Verify employer access method and designate her central office as the verification location and the two restaurants in Georgia and two restaurants in Florida as hiring sites. (The central office counts as a hiring site because Rebecca hires staff members there as well.)

You may choose to use E-Verify throughout your company or limit your company’s participation to certain locations. While you are free to choose E-Verify participation on a site-by-site basis, your company must use E-Verify for all newly hired employees and employees assigned to a covered federal contract at each participating site. During enrollment, you’ll need to enter the number of hiring sites in each state that will participate in E-Verify.

Deciding to enroll your company in E-Verify is the first step toward supporting a legal workforce. Visit the E-Verify Enrollment website at e-verify.gov/e-verify-enrollment to get started. E-Verify will guide you through the enrollment process by asking you several questions.

Enrollment must be completed within a single web session. Refer to this checklist to ensure you have the required information before you begin.

To enroll, you will need to know:

All Companies:

• Company legal name
• Employer identification number (also called a Federal Tax ID Number)
• Primary physical address from which your company will access E-Verify
• Mailing address (if different from the physical address)
• Hiring sites that will participate in E-Verify in each state
• Total number of current employees
• Your company’s North American Industry Classification System (NAICS) code
• Contact information (name, phone number, email addresses) for your company’s Memorandum of Understanding (MOU) Signatory and Program Administrator

Federal Contractors Subject to the FAR E-Verify Clause

• Unique Entity Identifier (UEI)

 Each screen provides additional information simply by clicking any help text symbol. 

Providing this information will help us to quickly verify your company. If you need additional guidance, email E- Verify support at E-Verify@uscis.dhs.gov.

When you enroll your company, you need to share some basic information and agree to follow the rules of E-Verify. You will enroll your company just once and, after you do, you can register yourself and others to use E-Verify. See the Enrollment Process – Overview below along with the explanation of each step in the process.

ENROLLMENT PROCESS OVERVIEW

• Visit Enrollment Website and Accept Terms.
• Designate an Enrollment Point of Contact
• Confirm email and click link with one-time code
• Sign into E-Verify
• Review Enrollment Checklist
• Choose Account Access
• Choose Employer Category
• Enter Company Information
• Provide Company Addresses
• Provide Hiring Site Information
• Add MOU Signatory and E-Verify Users
• Review and Submit Information
• Save or print Signed Memorandum of Understanding (MOU)

1. Visit Enrollment Website and Accept Terms.

   You can enroll in E-Verify through the enrollment website. You must read and agree to the terms explained before you may continue. Then review the enrollment checklist and be sure you have all of the required information before you click "Begin E-Verify Enrollment."

2. Designate an Enrollment Point of Contact

   Your role is to enroll your company in E-Verify. You will be required to set up a temporary user account to complete the enrollment process.
   

3. Confirm email and click link with one-time code

   E-Verify gives you an opportunity to review your enrollment answers and to confirm that the access method selected fits your company's needs. If everything looks correct, click Next.

   
4. Sign into E-Verify

   Certain types of organizations have unique E-Verify requirements so it's important for us to know if your company is a federal contractor with or without the Federal Acquisition Regulation (FAR) E-Verify clause or a federal, state or local government organization. If you select one of those categories, you may be asked additional questions related to that category. If none of those categories applies to your company, you should select 'None of these categories apply.'

   For additional information on the FAR E-Verify clause, see the E-Verify Supplemental Guide for Federal Contractors found at www. E-Verify.gov.

   You may change your organization designation at any time by updating your company profile in E-Verify.

   
5. Review Enrollment Checklist

   Review your company's obligations as explained in the MOU and indicate whether that you agree with the terms. You will be given the opportunity to download a copy of your electronically signed MOU at the end of the enrollment process.

   
6. Choose Account Access

   Enter the contact information of the person who electronically signed the MOU on the preceding page. You're also given the opportunity to designate this person as an E-Verify program administrator.

   
7. Choose Employer Category
8. Enter Company Information

   Enter your company details, including your company's name, parent organization, physical verification location, mailing address, employer identification number and total number of employees. If you are enrolling your company in E-Verify employer access and you would like to link this account to an existing corporate administrator account, you may do so. Enter the first three digits of your company's NAICS code if you know it. If you do not know your company's NAICS code, you can leave the NAICS code field blank and click "Look Up a Code."

   
9. Provide Company Addresses
   

10. Add Hiring Site Location Information and Bulk Upload
    The hiring site location is the physical address for each hiring site participating in E-Verify.

    • Select + Add Hiring Site and enter the street address, city, state, and zip code and click Add Hiring Site to add your hiring sites one at a time. 

    • Select the icons to add, edit, or delete a hiring site that will participate in E-Verify for each state.  
      OR 

    • Select Bulk Upload to add multiple hiring sites by uploading a file.
      To use the bulk upload function, you must create a comma separated value (.csv) file with the hiring site addresses.

      • If you need to create a .csv file, click Download CSV Template to open a pre-formatted .csv file. Add the hiring site addresses to the .csv file and save the document.  

      • You also can drag the .csv file or click ‘choose from folder’ to locate the file and click Bulk Upload Hiring Sites.
        

11. Add MOU Signatory and E-Verify Users

    During enrollment, you can register as many program administrators as you would like, however, you must register at least one. If you indicated earlier that your MOU signatory should also be a program administrator, that person is listed though you can choose to add more. After enrollment, your program administrator(s) can register general users and additional program administrators.
      

12. Review and Submit Enrollment

    The enrollment confirmation page confirms that we have received your enrollment information. Before you go, be sure to print a copy of the Memorandum of Understanding (MOU) you electronically signed. We recommend you share it with your human resources manager, legal counsel and other appropriate staff.
    
    
    

Only program administrators can register new E-Verify users. To add an additional user, the program administrator must provide the user’s name, phone number, fax number (optional) and e-mail address. For additional information on user registration, review the E-Verify User Manual located at www.E-Verify.gov.